A Simple 3 Step Solution to Getting Your Employees to Complete Time Sheets on Time!
A Simple 3 Step Solution to Getting Your Employees to Complete Time Sheets on Time!
By Tywan Miller
A common complaint among small business owners is the failure of employees to complete their time sheets. The employees typically have a strong start but fail to their enter time for the entire week. This can be frustrating for the business owner who has to use valuable time playing catch up with the employees while they try to complete these time sheets so the employee can be paid on time.
Educate, Reward, and Consequence Model
Consequence - If you are having similar issues, you must first generate a plan to see why this problem is happening. Do your employees realize the importance of completely filling out their time sheets and consequences of not doing this? Do you have consequences for incomplete time entry?
Establish and communicate consequences for delayed or incomplete time entry. Make sure these consequences are included in the employee handbook or company intranet for reference.
Educate - Once you understand why the problem is happening, you can educate the employees on the proper time completion procedure. Once they are educated and aware of the consequences, you can jumpstart reward part of this model.
Survey your employees to see why they are turning in the time sheets late. Use the surveys to develop a plan to educate them the importance of on time completion and the consequences of incomplete time sheets.
Reward - Create a weekly game or contest around this time sheet completion learning process for all employees. Draw names each week from a pool of people who correctly entered their timesheets correctly. I’ve seen prizes range from a half day off to a gift certificate for dinner at a fancy local restaurant.
Sounds childish, but this works. This technique re-trains the employees during this contest or trial period so that when this phase was over, they will continue to enter their time properly.
If necessary, create a new excel timesheet template that is easy that they can fill out electronically or print it manually. Try the contest idea and see if your timesheet completion rates don’t improve drastically!
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